Most finance teams approve invoices without ever looking at the governing contract. OAN closes that gap. When an invoice lands in the approval queue, OAN Assist reads the contract, matches the invoice against the agreed terms — milestones, T&M rates, timelines, clauses — and hands the decision-maker everything they need in one place.
The contract is filed away. The invoice is in the approval queue. The approver is under time pressure. Nobody pulls up the contract to verify the milestone was reached, the rate card applies, or the SLA was met — so decisions get made without the context that should govern them.
With dozens of invoices per week, nobody has time to dig through the contract repository for every line item.
Milestone billing, T&M rate caps, SLA credits, early-termination clauses — all in the contract, none of it in the approval flow.
Which version is current? What did the amendment change? Where is the signed copy? Answers take hours, not seconds.
Invoices that exceed the contract, bill for unfinished work, or ignore negotiated discounts quietly slip through.
When an invoice enters the approval flow, OAN Assist finds the governing contract, matches the invoice against the agreed terms, and surfaces exactly what the approver needs to know.
When an invoice hits the queue, OAN Assist finds the governing contract — wherever it lives — reads the clauses that matter for this invoice, and presents them alongside the invoice itself. Milestone status, T&M rates, timeline obligations, payment terms, SLA credits. The approver doesn’t dig. The information comes to them.
When the invoice doesn’t line up with the contract — amount off, milestone not reached, rate above cap, timeline missed — OAN Assist flags it with the specific clause reference. The approver sees exactly what’s wrong and decides: approve with override, return to the supplier, or request clarification. Every decision logged.
Bringing contracts into the invoice approval flow is the primary use case — but it’s not the only one. OAN covers the full contract lifecycle, from collaboration through compliance, so the same contract that governs an approval is also the one suppliers negotiate, legal signs off, and records retention protects.
Every contract stored with metadata, version history, and full-text search. Use OAN Business Docs on Oracle WebCenter Content, or keep your existing document store — OAN indexes and reads contracts either way.
A dedicated portal where suppliers review terms, submit redlines, upload signed copies, and track contract status. Internal teams manage the full lifecycle with approval workflows in parallel.
Configurable retention policies, tamper-evident audit trails, and regulator-ready evidence packages. Every contract, every version, every approval, every viewer — logged and searchable for the life of the contract.
Automated alerts for upcoming renewals, expirations, performance review milestones, and compliance deadlines. Notifications go to the right stakeholders — legal, procurement, finance, operations — at the right time. Nothing slips through the cracks, and every milestone event is captured in the contract audit trail.
OAN Assist is the AI embedded across the OAN product suite. On this page, it’s working as your contract interpreter — finding the right agreement, reading the relevant clauses, and surfacing the context your approvers need, in plain language, at the moment of decision.
OAN Assist reads the contract and surfaces the relevant clauses the moment an invoice hits the approval queue — milestone status, T&M rates, SLA terms, and more.
Approvers see the invoice and the governing contract side by side. No hunting through shared drives or asking legal for the latest version.
When an invoice amount, date, or line item doesn’t align with the contract, OAN flags it before approval — not after the payment leaves.
Every executed contract stored with metadata, full-text search, version history, and role-based access. Use OAN Business Docs or keep your existing document store.
Dedicated portal where suppliers review terms, submit redlines, upload documents, and track contract status across the negotiation and renewal lifecycle.
Multi-level routing for legal, procurement, and finance with escalation, delegation, and full audit trail on every decision.
Automated notifications for upcoming renewals, expirations, and performance review milestones. Nothing slips through the cracks.
Tamper-evident audit trail, retention policies, and regulator-ready evidence packages for every contract in your portfolio.
See how OAN Assist brings your contracts into the approval flow — and how the full lifecycle layer works alongside it.
OAN Assist matches invoices to contracts using vendor name, PO reference, contract number, project code, and line-item patterns. When a match is found, the governing contract is pulled into the approval context automatically. When no match is found or there are multiple candidates, OAN surfaces them for human review.
Milestone-based billing (is the milestone reached?), time-and-material (does the rate card match?), timeline adherence (is the work within the agreed window?), pricing and discounts, SLA obligations, pass-through expense rules, termination clauses, and any clause you teach it to look for. If it’s in the contract, Assist can surface it at the moment of decision.
Wherever you want. If you already have a document management system, OAN indexes contracts in place and pulls them on demand. If you prefer a dedicated repository, OAN Business Docs on Oracle WebCenter Content is available. Either way, OAN Assist reads the contract at decision time — the storage layer is your choice.
Not necessarily. OAN’s primary value is bringing contract context into the invoice approval flow, where most finance teams don’t have it today. If you already have a contract management tool and it’s working, OAN integrates with it. If you need a more complete lifecycle capability — authoring, collaboration, renewal tracking — OAN provides that too.
OAN Assist flags the mismatch and surfaces it to the approver with specific context: “Invoice shows $48K, contract milestone 2 is $42K, supplier has invoiced for milestone 3 which has not yet been signed off.” The approver can reject, request clarification, or approve with override — every decision is logged.
No. Suppliers access a dedicated web portal. No Oracle license, no additional software, no new infrastructure on their side.
Every contract and supporting document is stored with configurable retention policies. Access is role-based, every view and edit is logged, and evidence packages for audits can be generated on demand. The audit trail is tamper-evident and regulator-ready.
OAN Assist reads PDFs, Word documents, scanned images, and structured contract data. AI extraction pulls key clauses, terms, dates, and amounts into structured form so they can be matched against invoices and surfaced during approval.